On Boarding for CHaSS Faculty

New Employee Orientation

Attend a USU New Hire Orientation to learn about your benefits and become more familiar with USU. This session covers history, policy, resources, and benefits.

USU New Employee Orientation Schedule

Hiring Process Checklist (30 days prior to start):

Schedule an appointment with Carson Esplin, HR Specialist for CHaSS, to process final hiring paperwork (USU email address will be requested at this time).

• I9 (must be completed on, or before, first day)
• Direct Deposit
• W4

Complete and submit USU HR benefit forms (within 30 days of start date)

Mandatory Employee Trainings

• Complete FERPA training (within 2 days of start date)
• Complete Title IX and Sexual Misconduct training (within 2 weeks of start date)
• Complete Driver training (within 2 weeks of start date)

Provost Office Training/Onboarding

New faculty at USU are expected to attend a New Faculty Training through the Office of the Executive Vice President and Provost. The orientation is traditionally held in August prior to the school year beginning.

• Other information for faculty (faculty resource, administrative support, promotion and tenure) can be found on the Office of the Executive Vice President and Provost website.

Departmental Support Staff

Keys/Phone Number: Departmental Support staff, will request keys and a phone number on your behalf. They will notify you when keys are ready to be picked up and what your office phone number will be.

Computer: Departmental Support staff will be in contact to get your computer preference/needs. All efforts to provide your requested hardware and software on or before your start date will be made. If possible needs to know your computing needs six weeks before your start date.

Parking Passes: Can be purchased through the USU parking office. Permits can be requested online.

College of Humanities and Social Sciences Business Services

Department	Name	Email	Phone
Communication Studies and Philosophy	Margo Morgan	margo.morgan@usu.edu	435-797-1403
Dean's Office/Business Services	Carson Esplin	carson.esplin@usu.edu	435-797-5659
English	Annie S. Nielson	annie.nielson@usu.edu	435-797-2754
History	Jeannie Sur	jeannie.sur@usu.edu	435-797-1290
Journalism & Communication	Shelly Schiess	shelly.schiess@usu.edu	435-797-2062
Political Science	Shelly Schiess	shelly.schiess@usu.edu	435-797-2062
Social Work	Annette Cottle	annette.cottle@usu.edu	435-797-1234
Sociology & Anthropology	Sheri Sedgwick	sheri.sedgwick@usu.edu	435-797-4156
World Languages & Cultures	Margo Morgan	margo.morgan@usu.edu	435-797-1403

Employee Credential Set-up

Password - if you know your A number and password, skip this step

 Visit https://myid.usu.edu

1. Click "I don't know my password" and complete the information.
2. Once the PIN is received (via email or text), enter the PIN and generate a new password.

If you experience any issues, contact the IT Service Desk at 435-797-HELP.

DUO - Two-Step Authentication

USU has implemented the use of DUO – Two-Step Authentication for all employees. This will send a notification approximately every three days to the DUO app which you will need on your smart phone; if you don’t have a smart phone, a notification will go to a key fob that you will need to purchase from USU. The additional security step is an effective method to prevent unauthorized access to employee accounts and safeguard University data.

Ask your supervisor if this is something you need. If yes, visit https://it.usu.edu/duo/ for additional information.

USU ID Card

The USU CARD is the official ID card of all Utah State University students as well as faculty and staff. It functions as a library card, meal card, activities card, recreation center card, computer access card, health center card, and copy card as well as declining balance accounts and meal plans. Aggie Express is a debit account allowing you to deposit money on your ID card, and can be used at many campus locations. Plus, you will receive 10% off at certain campus dining facilities when you use it to pay for food. $15 with valid photo ID (the Aggie Freshman Orientation fee includes this fee). Visit http://usucard.usu.edu/index for more information.

Leave Tracking - MyTime

MyTime is a system that allows all University employees to submit leave (annual, sick, bereavement, jury, etc...) through an online, web-based system for their supervisor to approve. Employees can view leave balances and previously submitted leave in MyTime.

MyTime Login URL: https://mytime.usu.edu/

MyTime Resources:

• MyTime User Training Video
• MyTime FAQ

Questions/Contact Info